Part-time Police Records Clerk

The City of Clayton is now recruiting for a part-time Police Records Clerk. The purpose of the part-time Police Records Clerk is to provide technical support to the department by processing police report information in the computer system and distribute reports, to provide customer service to the public, and other clerical duties. This part-time role will work within normal business hours (Monday - Friday 8am - 5pm). The exact schedule is somewhat flexible within those hours and the position will average 20-25 hours per week. The preferred candidate will work midday hours to assist with covering office staff lunch breaks.

The mission of the Clayton Police Department is to provide a safe and secure environment for the residents, business community, and visitors in the City of Clayton through the effective and efficient delivery of professional, positive, and innovative services. Long recognized as a leader among municipal police agencies in St. Louis County, the Clayton Police Department consistently endeavors to ensure the quality of its personnel and has historically fielded one of the best-educated, highly trained and most respected police forces in the metropolitan area. In keeping with its tradition as a leader, in the year 2000, the Department was among the first law enforcement agencies in the State of Missouri to successfully achieve accreditation through the Commission on Accreditation for Law Enforcement Agencies (CALEA).

Essential duties and responsibilities of the part-time Police Records Clerk Position:

1. Reconciles and processes bond monies.
2. Follows court orders to process expungements of CARE reports, file materials, and arrest entries.
3. Answers and routes telephone inquiries to appropriate personnel as well as greet and assist walk-in contacts at the customer service counter.
4. Respond to and send out approved report requests.
5. Enters and files fugitive and FTA reports into the CARE system.
6. Filing, scanning, data input and shredding duties on a regular basis to include (but not limited to): Approved Original Reports, Supplements, Fugitive & Warrant reports, Auto Accidents, Memos, Attachments, Juvenile Attachments, and teletypes.
7. Sorts and delivers mail/faxes/phone messages to respective personnel throughout the day.
8. Assists fellow personnel with parking signs, complaints, and questions.
9. Assists with REJIS entries.
10. Monitors prisoners in custody through use of Avigilon Control Center cameras.
11. Process incoming subpoenas and notify officers as received.
12. Process and maintain Tow Release Reports.
13. Assist in the preparation of warrant applications.
14. Update and upkeep Right-of-Way Activity Permits.
15. Performs other duties as assigned.

Required Qualifications of the part-time Police Records Clerk Position:

1. High School diploma or equivalent required.
2. Must have working knowledge of Microsoft Office Suite.
3. Must successfully pass Criminal Background Check.

Preferred Qualifications of the part-time Police Records Clerk Position:

1. REJIS certification.

Application & Pre-Employment Information

Applications for the part-time Police Records Clerk are accepted until an adequate pool of applicants have applied. This posting is subject to close at any time, so applicants are highly encouraged to apply early.

Successful candidates for the position will be required to successfully complete additional screening including, but not limited to the following: Background investigation, employment, education, reference checks, physical and drug screening.

Per Missouri CJIS Security policy, successful candidates for this position are also required to successfully complete a fingerprint background check within thirty (30) days of hire.

Please contact Human Resources at or 314-290-8448 with any questions about the selection process.

Employment Notice

The City of Clayton is an Equal Opportunity Employer. To provide equal employment and advancement opportunities to all individuals, employment decisions made at the City of Clayton will be based on merit, qualifications and abilities. It is the policy of the City of Clayton not to discriminate against any individual because of race, color, national origin or ancestry, religion or creed, gender, gender identity, sexual orientation, age, disability, genetic information, veteran status, or other legally protected statuses. The City of Clayton will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. The City of Clayton encourages both prospective and current employees to discuss potential accommodations with Human Resources.

This policy extends to all stages of the employment process, including but not limited to: recruiting or advertising for employment; evaluating the skills, education and experience of applicants; establishing rates of pay and terms, conditions and privileges of employment (including training opportunities); and promoting, upgrading, demoting, transferring, laying off and terminating employees.

Any employees with questions or concerns about any type of discrimination in the workplace are encouraged to bring these issues to the attention of their immediate supervisor, Human Resources, or the City Manager. Employees can raise concerns and make reports without fear of retaliation. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.